Opero
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How Opero works

Why a small business needs an AI staff, how it makes decisions, and what it does in sales, conversations and money. At the end, one working day of a demo company.

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Why a small business needs an AI staff

Small businesses were always short-handed. Now you have an AI staff that answers clients at 3 a.m., never loses a lead, remembers everyone who ever contacted you, and drafts contracts and invoices on its own. No vacations, no sick days. And nothing important happens without your approval.

A personvs. an AI employee

An AI employee follows your rules at any hour. Tricky cases go to you, and every action it takes is in the log.

What we compare
Person
AI employee
Hours
Business hours
Around the clock, no days off
Vacation and sick days
Yes, and someone has to cover
None, the work never stops
Response time
When they get to it
Seconds
Training
Every new hire from scratch
Your playbook once, then it learns from your edits
Client memory
Partly in their head, and it leaves with them
Remembers every client and the whole history
Cost
Salary, taxes, a desk
from $49a month, depending on the role
Estimate your staff cost

Every AI decision is in the log

Every decision is in the log: what the AI employee read, which rules it applied and why it chose what it did. Money, discounts above the limit and other big steps wait for your approval.

Decision log: the Brightline Dental email

  1. Incoming1:46:02 PM

    They like the offer, the only question is price. First, who is this client?

    Roxana's inboxInbox

    Emma Clarke1:46 PM

    Brightline Dental

    Proposal for team beauty days

    Hi Roxana,

    We've looked at the proposal and it works for us. Could you do 20% off if we sign for 3 months?

    Emma

    Roxana noted

    Tone
    happy with the offer
    Ask
    20% off
    Condition
    3 months instead of one

  2. Context1:46:03 PM

    They always pay on time. Three months triples the deal: worth meeting halfway.

    CRM: client and deal1:46 PM

    Brightline Dental

    client since March 2025

    Emma Clarke, office manager

    Deal
    Team beauty days
    Amount
    $4,600 a month
    Stage
    Proposal sent today
    Payments
    3 invoices, all on time

    If they sign for 3 months

    $4,600 × 3 = $4,600

  3. Rules1:46:05 PM

    Up to 10% is my call. You've given 15% for paying upfront, never 20%.

    Roxana's rules and permissionsKnowledge Base

    Sales playbook

    Discounts up to 10% without approval

    Up to 10%, Roxana decides on her own

    Learned from your edit: Hudson Logistics proposal, Sep 12

    Three months or more, paid upfront: up to 15%

    15% can be offered with your approval
    20% is more than any discount you've given
    Roxana's limit: up to 10% off. Above that, you decide

  4. Options1:46:08 PM

    10% works right away. 15% is safer: all three months get paid upfront.

    Options3 months, no discount: $13,800

    1. 10% now

      $12,420

      Fine without you, paid monthly

      7 of 10

    2. 15% for paying upfront

      $11,730

      All the money upfront, needs your approval

      8 of 10

    3. 20%, as asked

      $11,040

      More than any discount you've given

      2 of 10

    Roxana's score: revenue, risk and the chance the client says yes

  5. Decision1:46:10 PM

    I'll give Emma a choice. The 15% option goes out only with your approval.

    Decision1:46:10 PM

    Give Emma a choice of two options

    10% now

    $12,420

    Roxana sends it herself

    15% for paying upfront

    $11,730

    Only after your approval

    Why

    • Both options fit your rules
    • The client gets a choice, so haggling ends fast
    • With 15%, all three months are paid upfront

    Next

    1. 1Write Emma a reply with both options
    2. 2Ask you about 15% in Telegram
    3. 3Send it as soon as you decide

  6. Action1:46:14 PM

    Reply drafted. I asked you in Telegram, the email waits for your answer.

    Reply to Emma

    draft

    Hi Emma, for three months we can do 10% off: $12,420 instead of $13,800. If you pay for the whole term upfront, it's 15% off: $11,730. Which option works better for you?

    Dashed underline: goes out after your approval

    Operoin Telegram1:46 PM
    Roxana

    Roxana

    Brightline Dental wants 20% off for three months. My reply offers 10% now or 15% for paying upfront. 15% is above your rule. Approve?

    Approve 15%
    Only 10%

  7. You1:52:40 PM

    You approved 15% with one tap. The reply went out, the deal moved to Negotiation.

    Operoin Telegram1:46 PM
    Roxana

    Roxana

    Brightline Dental wants 20% off for three months. My reply offers 10% now or 15% for paying upfront. 15% is above your rule. Approve?

    Approve 15%
    Only 10%
    Reply sent to Emma1:52 PM
    Brightline Dental deal$4,600
    Proposal sentNegotiation3-month term

    Log

    1. 1:52 PMRoxana sent the reply to Brightline Dental
    2. 1:52 PMYou approved 15% off
    3. 1:46 PMRoxana asked for your approval

Roxana needed 12 seconds. You needed one tap.

From finding a client to getting paid

Roxana, your AI sales manager, finds new clients, takes every deal through to payment and prepares the paperwork. All you do is make the decisions.

01Finding clients

Finds clients and writes first

Looks through websites, tenders and job posts for companies that match your client profile. Checks each one against it, then writes first and keeps following up.

A job for a Sales-level AI employee, free for the first 14 days

Finding clients
You sell
Team beauty days at the client's office
Looking for
Offices in Austin with 20+ people
Match your client profileSearching

  • Oakline Architects

    website

    Opening a third office downtown

    Checking against your profile…

  • Greenfield Law

    job posts

    Hiring an office manager: the team is growing

    Checking against your profile…

  • Summit Coworking

    tender

    Tender for wellness services for members

    Checking against your profile…

  • Bluebird Logistics

    website

    Moved into a bigger office this month

    Checking against your profile…

Roxana

Roxana wrote to all four first. Follow-ups come next.

02Pipeline

Deals move through the stages on their own

The client replied, came to a meeting, opened the proposal: the card moves to the next stage by itself. Roxana follows up with anyone who goes quiet.

Deals

In progress $21,600

New2

Summit Coworking

$3,700

Mint Studio

$1,550

Contacted1

Oakline Architects

$2,400

Meeting1

Brightline Dental

$4,600

Proposal1

Greenfield Law

$8,000

Payment1

Linea Studio

$1,350

  • 9:52 AMBrightline Dental: meeting booked

Turn autopilot off, and every step waits for your approval.

03Documents

Proposal, contract and invoice in 30 seconds

Roxana puts the documents together from your conversation with the client, with your prices and company details. Delivery notes too. You check them and press Send.

Deal documents

Proposal #108 for Brightline Dental

From today's meeting, prices from your price list

ItemAmount
  • Team beauty day at your office1 a month$2,850
  • Express manicure12 people$1,080
  • Hair styling8 people$670
Total a month$0
Proposal
Contract
Invoice

Building from the conversation…

Send

All your conversations in one inbox

Your personal Telegram, a Telegram bot, WhatsApp and email all land in one Inbox. The AI answers clients within seconds, books appointments and sets up meetings.

Inbox

Olivia

Your personal Telegram, replies in your name

Maria

Today

Message the client

Answered by a Specialist or Sales level AI employee, free for the first 14 days

Who owes you, how much, and what to do next

See who owes you and how much, with reminders already written. The AI shows where the company is losing money, and nothing gets paid without your approval.

Overdue invoices

See at once who owes what. The reminder email is already written, you just press send.

Overdue invoices
$2,045
OliverOliver, AI bookkeeperwriting

Writing a reminder for Hudson Logistics

To: Hudson Logistics

Find Money

The AI goes through invoices, clients and expenses and names the amount the company is missing out on.

Checking invoices…
example

Found

$0

Invoices, clients and charges over the past year

  • Unpaid invoices$5,100

    7 invoices awaiting payment

  • Dormant clients$3,500

    12 clients haven’t been back in 3 months

  • Overlapping subscriptions$460

    4 services do the same job

Money at a glance

What’s in open deals, what’s won, what’s awaiting payment and what’s overdue, on one screen.

Money
example
In open deals
$6,490
Won this month
$2,160
Awaiting payment
$1,390
Overdue
$1,210

Deals by stage

  • New$1,240
  • Qualified$2,950
  • Proposal$1,450
  • Invoice$850

$6,490 across 18 open deals

Procurement

Victor, the AI buyer, requests quotes, compares them and negotiates. The order goes to the supplier only after you approve it.

Shampoo 1 L, 200 units
Victor

Victor, AI buyer

Requested quotes from 3 suppliers

  • Beauty Wholesale Co

    waiting for a reply

  • Miller Supplies

    waiting for a reply

  • ProBeauty Supply

    waiting for a reply

Last order: $1,600

Company Twin

Test a decision before you make it: move the price and see what happens to revenue and profit.

If we raise prices
example
0%
Monthly revenue
$30,000
same as now
Monthly profit
$5,250
same as now

Move the slider: the numbers update instantly.

Monthly profit at the new price

Example assumptions: revenue of $30,000 a month, fixed costs of $11,250, and some clients leave when prices go up.

A look inside Opero

Five key screens through one working day at Northwind Studio, a demo chain of beauty salons, from the morning briefing to the evening money check.

Sample data. The English interface is rolling out now.

  1. Today

    The morning starts on one screen

    A summary of the last 24 hours, a voice briefing from Maria, today’s to-dos and the company’s money.

  2. TeamAI Staff

    Decisions wait for one click

    Victor compared prices for hair color, Roxana wrote to a hotel. You approve or decline.

  3. ClientsInbox

    A client sends a voice note in her language

    Lucía sent a voice message in Spanish. The AI transcribed it, translated it for you and replied by voice.

  4. ClientsDeal Pipeline

    Deals move through stages on their own

    Roxana runs deals on autopilot from request to payment. Steps that need your decision are marked.

  5. MoneyFind Money

    Where the company is losing money

    The AI checked invoices, leads, chats and the calendar: 17 findings, each with an amount and a ready action.

Screen01of 05

Also in Opero: replies to reviews, quality reviews of your team’s chats and calls with scores, hiring with voice interviews, contract checks in plain language, competitor price tracking.

Try it free

Your day without Opero and with Opero

The same Tuesday morning, the same clients and invoices. On the left, everything is waiting for you. On the right, the AI staff has already sorted the work, and you have two decisions to make.

Without Opero07:40exampleWith Opero

Inbox

all answered
All channelsTelegram, WhatsApp and email together

EmilyTelegram23:47

Maria: Booked you for tomorrow at 11:00replied in 6 s

Brightline Dentalemail07:12

Roxana: You’ll have the proposal today by 12:00replied in 5 s

JamesTelegram23:58

Maria: Saturday at 12:00 is free, you’re bookedreplied in 8 s

Morning briefing

07:30, voice
0:28 of 2:00

Good morning. Maria replied to every client and booked two of them, and Oliver sent polite reminders about three overdue invoices. Two decisions are waiting for you: the proposal for Brightline Dental and the order from ProBeauty Supply. At 12:30 there’s a call with Lavender Group, and Roxana will run it.

Overdue invoices

$2,045

Hudson Logistics$1,080

21 days overdueemailed at 07:05

Westbrook Fitness$675

9 days overdueemailed at 07:05

Awaiting your decision

2
Roxana

Proposal for Brightline Dental

Roxana, $2,300

Approve
Victor

Order from ProBeauty Supply

Victor, $470, 7% off

Approve

Messages

23 unread
Telegram9WhatsApp8Email6

Emilyno reply for 8 h23:47

Hi, can I come in tomorrow at 11:00?1

Brightline Dentalemailyesterday

When will we get the proposal? We’ve been waiting since Friday2

JamesTelegram23:58

Voice message, 0:421

Weekly report.xlsx

open since 23:04
B6fx=SUM(B2:B
ABCDE
1DateRevenueBookingsCancelsAvg ticket
2Oct 121,05231234
3Oct 131,1443433.6
4Oct 14291#N/A
5Oct 15974
6Total=SUM(B2:B
7
8

Overdue invoices

$2,045

Hudson Logistics$1,080

21 days overdueno reminder sent

Westbrook Fitness$675

9 days overdueno reminder sent

Don’t forget

notes
  • Proposal for Brightline, promised Friday
  • Compare supplier prices
  • Remind Hudson about the invoice

Without Opero. The morning starts with unread chats, yesterday’s unfinished report and overdue invoices nobody has chased.

With Opero. Clients got replies overnight, and late payers got polite reminders. A briefing and two decisions are waiting for you.

Swipe across the mockup

What your AI staff costs

Pick the roles: each has its own level and price. To compare, enter what you pay a person in that role. We only use your numbers.

Who you’re hiring

The price depends on the role’s level: Assistant, Specialist or Sales.

Your AI staff

2 AI employees, $148 per month

  • AI receptionist

    Replies to clients and books appointments

    Specialist, $99 per month

  • AI bookkeeper

    Invoices, payments and reminders to late payers

    Assistant, $49 per month

Included for the whole company: 5,500 AI actions and 90 voice and meeting minutes per month.

2 AI employees on staff

$148per month

$1,776 per year

Enter what you pay a person in a role, and the monthly and yearly difference will appear here. The numbers stay in your browser.

Try it free

14 days free, up to 3 AI employees, no card. The platform is free forever.

AI staff: $148 per month.

RoxanaRoxana
VictorVictor
MariaMaria
OliverOliver
DinaDina
LeoLeo

Hire your firstAI employee today

The platform is free forever, and for the first 14 days up to three AI employees work for free, no card needed.

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